Terms & Conditions
The following Terms and Conditions of Service apply to all products and services provided by Melgmo Designs (hereinafter referred to as MelG.MO Creative Studio) and in the event of any dispute are governed by the laws in the United States of America.
All work is carried out by MelG.MO Creative Studio on the understanding that the client has agreed to our terms and conditions.
Copyright is retained by MelG.MO Creative Studio on all design work including words, pictures, ideas, visuals and illustrations unless specifically released in writing and after all costs have been settled.
If a choice of designs is presented and one is chosen for your project, only that solution is deemed to be given by us as fulfilling the contract. All other designs remain the property of MelG.MO Creative Studio, unless specifically agreed in writing.
At the time of proposal, MelG.MO Creative Studio will provide the customer with a written estimate or quotation by email. These Terms and Conditions can be read at any time on the MelG.MO Creative Studio website.
A copy of the written estimate, quotation or invoice is to be signed and dated by the customer to indicate acceptance and should be returned to MelG.MO Creative Studio.
Alternatively, the client may send an official purchase order in reply to the estimate, quotation or invoice which binds the client to accept our terms and conditions, or an email acknowledging acceptance of the quotation.
For the avoidance of doubt, the MelG.MO Creative Studio Terms & Conditions are what govern the job, not any conditions on the customer’s purchase order.
Charges for design services to be provided by MelG.MO Creative Studio will be set out in the written estimate or quotation that is provided to the customer. At the time of the customer’s signed acceptance of this estimate or quotation, indicating acceptance of the Terms & Conditions, a non-refundable payment of 50% of the quoted fee will become immediately due.
Unless agreed otherwise with the Client, all design services require an advance payment of a minimum of fifty (50) percent of the project quotation total before the work commences or is supplied to the Client for review. The remaining fifty (50) percent of the project quotation total will be due upon completion of the work prior to upload to the server, publishing the website or release of materials.
We will supply proofs and PDF files as appropriate for printing, or other graphic files as detailed in the job scope or request.
Charges for design work do not cover the release of our copyright design source files, including but not restricted to indd, psd, AI, png, fla or other source files or raw code; if the Client requires these files for transfer to an in-house or other designer, they will be subject to a separate quotation or ‘buy-out’ charge.
Charges for Other Services
Charges for any additional services requested during the project that are over and above the estimated time or out of scope, will become fully payable (100% of the quoted amount) at the time of estimate or quotation acceptance.
The customer will be provided with a Quote, by email, before any work is started. Once the quote is accepted by the client, an initial 50% deposit is due to begin the project. The client will receive an Invoice for 50% of the total cost of the project. This initial payment is non-refundable.
Halfway through the project and before the due date, the client will view the design, make changes and/or accept the design. At this time 25% of the amount due will become payable and the client will also be required to sign and return the Approval Form or signify approval by email to MelG.MO Creative Studio. The client will receive another invoice, by email, for 25% of the total cost of the project that is due upon receiving.
After the work is completed by MelG.MO Creative Studio, the client will view and accept the final design. Client is required to sign and return an Approval Form or signify approval by email to MelG.MO Creative Studio. After approval by the client, an Invoice will be sent to client with the remaining cost prior to final publication. At this time the remainder 25% due will become payable and the customer will also be required to sign and return the Approval Form or signify approval by email to MelG.MO Creative Studio.
Any invoice queries must be submitted by email within 14 days of the invoice date.
Accounts which remain outstanding for 30 days after the date of invoice, will incur late payment interest charge plus 12% on the outstanding amount from the date due until the date of payment.
Payments may be made by credit card (Visa, Mastercard) or Debit Card.
Payments made by check must be previously agreed and may be subject to an administration charge. Checks should not be sent in regular mail unless sent recorded delivery.
Publication and/or release of work done by MelG.MO Creative Studio on behalf of the client, may not take place before cleared funds have been received.
Returned checks will incur an additional fee of $80 per returned check. MelG.MO Creative Studio reserves the right to consider an account to be in default in the event of a returned check.
Any consultation, website guidance, site updates, advice or work that is $500 or less must be paid upfront before any work has begun unless otherwise stated by MelG.MO Creative Studio staff. MelG.MO Creative Studio deserves the right to refuse a job that is not paid in full.
The initial 50% deposit is non-refundable. The only exception is if the client cancels the project within 24 hours of paying the initial deposit. General Consultations, Brand Development Consultations and SEO for on Page SEO, off Page SEO and Product SEO are due in full if total cost is under $500 unless otherwise stated by MelG.MO Creative Studio.
After deposit is paid, all remaining payments for design services made by client are non-refundable once the client has signed the Approval Form. The Approval Form states that client agrees to pay the requested price immediately upon receiving the Invoice. This does not include fees incurred outside of MelG.MO Creative Studio: like hosting fees, domain fee, business number fee, custom email etc.
There is no refund for a job paid in full after work has begun (ie. Consultations, SEO, website guidance, domain and email setup, etc). If anything is discussed by means of phone, text, email or in writing, shared or given by MelG.MO Creative Studio designer to the prospective client, this qualifies as work begun.
An account shall be considered default if it remains unpaid for 30 days from the date of invoice, or following a returned check. MelG.MO Creative Studio will not upload MelG.MO Creative Studio‘s and/or the customer’s material from any and all computer systems, until the amount due has been fully paid. This includes any and all unpaid monies due for services, including, but not limited to, hosting, domain registration, search engine submission, design and maintenance, sub-contractors, printers, photographers and libraries.
Removal of such materials does not relieve the customer of its obligation to pay the due amount.
Customers whose accounts become default agree to pay all MelG.MO Creative Studio‘s reasonable legal and accounting expenses and third party collection agency fees in the enforcement of the debt and these Terms and Conditions.
Copyrights and Trademarks
By supplying text, images and other data to MelG.MO Creative Studio for inclusion in the customer’s website or other medium, the customer declares that it holds the appropriate copyright and/or trademark permissions. The ownership of such materials will remain with the customer, or rightful copyright or trademark owner.
Any artwork, images, or text supplied and/or designed by MelG.MO Creative Studio on behalf of the customer, will remain the property of MelG.MO Creative Studio and/or its suppliers unless otherwise agreed in writing. A license for use of the copyright material is granted to the customer solely for the project defined in the scope or request and not for any other purpose.
The customer may request in writing from MelG.MO Creative Studio, the necessary permission to use materials (for which MelG.MO Creative Studio holds the copyright) in forms other than for which it was originally supplied, and MelG.MO Creative Studio may, at its discretion, grant this and may charge for the additional usage. Such permission must be obtained in writing before any of the aforesaid artwork, images, text, or other data is used.
Any software, code, plugin or other third party material used in a web or digital project remains the property of the creator and any ongoing license fees or fees for upgrades are the responsibility of the client, not MelG.MO Creative Studio.
By supplying images, text, or any other data to MelG.MO Creative Studio, the customer grants MelG.MO Creative Studio permission to use this material freely in the pursuit of the design.
Should MelG.MO Creative Studio, or the customer supply an image, text, audio clip or any other file for use in a website, multimedia presentation, print item, exhibition, advertisement or any other medium believing it to be copyright and royalty free, which subsequently emerges to have such copyright or royalty usage limitations, the customer will agree to allow MelG.MO Creative Studio to remove and/or replace the file on the site.
The customer agrees to fully indemnify and hold MelG.MO Creative Studio free from harm in any and all claims resulting from the customer in not having obtained all the required copyright, and/or any other necessary permissions.
The customer agrees that changes required over and above the estimated work, or in addition to the agreed scope, or where the client makes changes to the supplied copy or changes required to be carried out after acceptance of the draft design, will be liable to a separate charge.
The customer also agrees that MelG.MO Creative Studio holds no responsibility for any amendments made by any third party, before or after a design is published.
Any design, copywriting, drawing, idea or code created for the customer by MelG.MO Creative Studio, or any of its contractors, is licensed for use by the client on a one-time only basis and may not be modified, re-used, or re-distributed in any way or form without the express written consent of MelG.MO Creative Studio and any of its relevant sub-contractors.
All design work – where there is a risk that another party make a claim, should be registered by the client with the appropriate authorities prior to publishing or first use or searches and legal advice sought as to its use.
MelG.MO Creative Studio will not be held responsible for any and all damages resulting from such claims.
MelG.MO Creative Studio is not responsible for any loss, or consequential loss, non-delivery of products or services, of whatever cause. The customer agrees not to hold MelG.MO Creative Studio responsible for any such loss or damage.
Any claim against MelG.MO Creative Studio shall be limited to the relevant fee(s) paid by the customer.
The client agrees to MelG.MO Creative Studio’s definition of acceptable means of supplying data to the company.
Text is to be supplied to MelG.MO Creative Studio in electronic format as standard text (.txt), MS Word (.docx) or via e-mail / FTP or shared folder.
Images which are supplied in an electronic format are to be provided in a format as prescribed by MelG.MO Creative Studio via e-mail / FTP. Images must be of a quality suitable for use without any subsequent image processing, and MelG.MO Creative Studio will not be held responsible for any image quality which the client later deems to be unacceptable.
MelG.MO Creative Studio cannot be held responsible for the quality of any images which the client wishes to be scanned from printed materials.
Additional expenses may be incurred for any necessary action, including, but not limited to, photography and art direction, photography searches, media conversion, digital image processing, or data entry services, color correction and alteration of images.
Design Project Duration
Any indication given by MelG.MO Creative Studio of a design project’s duration is to be considered by the customer to be an estimation. MelG.MO Creative Studio cannot be held responsible for any project over-runs, whatever the cause. Estimated project duration should be deemed to be from the date that cleared funds are received by MelG.MO Creative Studio for the initial payment or by date confirmed in writing by MelG.MO Creative Studio.
Rights of Access for Website Construction
The client agrees to allow MelG.MO Creative Studio all necessary access to computer systems and other locations, as required, in order to complete a website project and until all due funds are cleared, including the necessary read/write permissions, usernames and passwords.
The customer also agrees to allow MelG.MO Creative Studio access to any computer systems, usernames and passwords required to remove data and/or sites for failure to comply with these Terms and Conditions.
The customer agrees to supply MelG.MO Creative Studio with all necessary materials, electronic, or otherwise, required to create and complete the project, and to supply them in a timely manner.
Design Project Completion
MelG.MO Creative Studio considers the design project complete upon receipt of the customer’s signed Approval form or sign off email. Other services such as printing, display panel production, film work, website uploading, publishing etc either contracted on the client’s behalf constitute a separate project and can be treated as a separate charge.
Website design only
MelG.MO Creative Studio require that a template is approved by the customer before coding of a site commences. Once the template(s) for the web site are approved by the customer, coding will commence; any changes to navigation items, colors, structure or content that require changes to the template will incur an additional charge.
Once web design is complete, MelG.MO Creative Studio will provide the customer with the opportunity to review the resulting work. MelG.MO Creative Studio will make one set of minor changes at no extra cost within 14 days of the start of the review period. Minor changes include small textual changes and small adjustments to placement of items on the page. It does not include changes to images, color schemes or any navigation features. Any minor changes can be notified to MelG.MO Creative Studio by e-mail.
MelG.MO Creative Studio will consider that the client has accepted the original draft, if no notification of changes is received in writing from the customer, within 14 days of the start of the review period.
MelG.MO Creative Studio offers a limited hosting services through an out-sourced virtual server called WIX. MelG.MO Creative Studio does not guarantee continuous service and will accept no liability for loss of service, whatever the cause.
MelG.MO Creative Studio may request that clients change the type of hosting account used if that account is deemed by MelG.MO Creative Studio to be unacceptable because of poor service, lack of bandwidth or in any other way insufficient to support the website. Fees for hosting on MelG.MO Creative Studio’s virtual server are due at the commencement of any period of service and are non-refundable.
Fees due to third party hosting organizations are the responsibility of the client and MelG.MO Creative Studio are not liable for their payment, nor for the renewal of domain names, which are the sole responsibility of the customer / domain owner.
MelG.MO Creative Studio cannot guarantee the availability of any domain name. Where MelG.MO Creative Studio is to register a domain name on behalf of a client it will endeavor to do so but the client should not assume a successful registration.
Search Engine Submission
Due to the infinite number of considerations that search engines use when determining a site’s ranking, MelG.MO Creative Studio cannot guarantee any particular placement. Acceptance by any search engine cannot be guaranteed and when a site is accepted, the time it takes to appear in search results varies from one search engine to another. Rankings will also vary as new sites are added. MelG.MO Creative Studio recommend that customers use a professional SEO company and are happy to provide details of such companies, but accept no responsibility for their services.
The customer agrees to allow MelG.MO Creative Studio to place a small credit on printed material exhibition displays, advertisements and/or a link to MelG.MO Creative Studio own website on the customer’s website. This will usually be in the form of a small logo or line of text placed towards the bottom of the page.
The customer also agrees to allow MelG.MO Creative Studio to place websites and other designs, along with a link to the client’s site on MelG.MO Creative Studio’s own website for demonstration purposes and to use any designs in its own publicity and portfolios.
Rights of Refusal
MelG.MO Creative Studio will not include in its designs, any text, images or other data which it deems to be immoral, offensive, obscene or illegal. All advertising material must conform to all standards laid down by all relevant advertising standards authorities. MelG.MO Creative Studio also reserves the right to refuse to include submitted material without giving reason. In the situation where any images and/or data that MelG.MO Creative Studio does include in all good faith, and subsequently discovers is in contravention to such Terms and Conditions, the customer is obliged to allow MelG.MO Creative Studio to remove the contravention without hindrance, or penalty. MelG.MO Creative Studio is to be held in no way responsible for any such data being included.
Cancellation of orders may be made initially by telephone contact, or e-mail, however, following this, MelG.MO Creative Studio will need formal notification in writing to the company’s postal address. The client will then be invoiced for all work completed over and above the non-refundable deposit that will have been made at the time of first ordering. The balance of monies due must be paid within 30 days. Please note: any cancellation which is not formally confirmed in writing and received by MelG.MO Creative Studio within 14 days of such instruction being issued, will be liable for the full quoted cost of the project.
MelG.MO Creative Studio makes no warranties of any kind, express or implied, for any and all products and/or services that it supplies. MelG.MO Creative Studio will not be held responsible for any and all damages resulting from products and/or services it supplies. MelG.MO Creative Studio is not responsible for any loss, or consequential loss of data, or non-delivery of products or services, of whatever cause. While we take reasonable steps to investigate the materials we recommend, we accept no responsibility for the performance or quality of materials or any consequential loss arising from their failure. The customer agrees not to hold MelG.MO Creative Studio responsible for any such loss or damage. Any claim against MelG.MO Creative Studio shall be limited to the relevant fee(s) paid by the customer.
MelG.MO Creative Studio reserves the right to use the services of sub-contractors, agents and suppliers and any work, content, services and usage is bound by their Terms and Conditions. MelG.MO Creative Studio will not knowingly perform any actions to contravene these and the client also agrees to be so bound.
MelG.MO Creative Studio and its clients agree to comply with Printers Terms and Conditions which include disclaimers for non-completion on time and the flexibility to supply quantities within 10% of the total ordered. MelG.MO Creative Studio recommend that if an exact quantity is required, then 10% extra is added to the quantity and extra time made available should the job be delayed.
These Terms and Conditions supersede any previous Terms and Conditions distributed in any form. MelG.MO Creative Studio reserves the right to change any rates and any of the Terms and Conditions at any time and without prior notice.
Acceptance of Terms and Conditions and Quotation
The placement of an order for design and/or any other services offered by MelG.MO Creative Studio, by email, verbally or in writing, is deemed to be acceptance of these terms and conditions, which are freely available at www.melgmo.com.
An estimate validated by the customer’s signature on the estimate or quotation form, or by email, or payment, constitutes acceptance of the estimate, quotation or invoice and agreement to comply fully with all the Terms and Conditions and forms a Contract for Business between the signatory, payee and MelG.MO Creative Studio.